Trademark & IP management software, built the way firms work
Self-hosted, perpetual-license software for trademark and IP law firms — filing, docketing, renewals, invoicing and reporting in one system. This page is laid out like the system itself.
What IPBases takes off your plate
All features →New in IPBases 2.1
Release notes →Watch a real filing, start to finish
Try it yourself →An unedited screen recording of IPBases 2.1. Demo data — no real client.
Smart trademark management
Manage your entire portfolio through one interface. Filter by status, client, country, class or associate, and see what each mark needs next — registered, in progress, or due for renewal.
Trademark management software →
Every document, one secure place
Files live on the trademark they belong to, sorted into categories. A “next” tag shows which document is usually due at the mark’s current status. Store on your server, Amazon S3 or Cloudflare R2.
How IP document management works →
A new trademark in under 30 seconds
Every filing follows the same four steps: basic info, invoice, action required and the client update. A live counter shows the required fields left, and files unlock the moment you save.
Inside the filing wizard →
Invoices that look like your firm
Build the invoice beside a live A4 preview of exactly what the client receives. Bill the client directly or route through the associate who sent the work, in any currency, with one-click PDF.
Trademark billing software →
Every client notice, two clicks away
Pick a template — notice of filing, acceptance, publication or registration — and IPBases fills in the mark, classes and dates, lists the client’s same-day marks, and attaches the documents. Send by email or WhatsApp; every message is logged on the mark.
Control who sees what
Roles to start with, permission groups for real-world exceptions. A “Never” always wins — drop a trainee into “No Financials” and every fee disappears. The analyzer explains each user’s access.
Roles & permissions →
Nothing happens without a trace
Every create, edit, upload, email and login is written to an append-only audit log with the user, the time and the change — filterable by date, action, record and person.
See the whole firm on one page
The Executive Brief summarises every report — renewals, unpaid invoices, billing, filings, status, countries, clients, associates and deadlines — with a link to each full report and a PDF of the whole page.
What’s new in 2.1 →
Never miss a renewal
Upcoming, grace-period and needs-checking marks in separate tabs, a twelve-month chart, and one grouped reminder per client. Mark renewed or lapsed in bulk.
Renewal & maintenance software →
Onboarding, security and backups
Security →Excel migration
Send us your spreadsheet; we import clients, marks, classes and dates into IPBases.
Your branding
Logos, colours, invoice header and email signature set up for your firm.
Multi-layer security
Self-hosted, sign-in location check with emailed codes, trusted devices, firewall and audit log.
Automatic backups
Scheduled database backups with retention, plus file storage on S3 or R2 if you choose.
Help Center inside
New staff learn clients, associates and trademarks from an animated guide in the app.
Live in days, not months
A walkthrough on the live demo, with your questions.
On your server — standard PHP and MySQL hosting is enough.
We import your spreadsheet: clients, marks, dates and classes.
Your team files, bills and renews from day one.
The complete system for your trademark practice
One-time perpetual license, self-hosted, your data on your servers. See it with your own portfolio questions.