Every renewal, tracked and surfaced before it's due
Renewals are recurring revenue and recurring risk. IPBases tracks every renewal deadline across your portfolio, reminds the right people early, and makes the whole pipeline visible at a glance.
Renewals are where portfolios quietly leak
A large portfolio has renewals falling due every week across multiple jurisdictions. Miss one and a client loses a mark; forget to bill one and the firm loses fee income. Both happen when renewals are tracked by hand.
IPBases makes the renewal pipeline a first-class view. Deadlines are computed automatically, sorted by urgency, and tied to the client and associate who need to act.
A renewal pipeline you can actually see
Auto-calculated deadlines
Renewal dates derived from filing data per jurisdiction — no manual tracking.
Tiered reminders
Alerts escalate as the date approaches so nothing is left to the last minute.
Urgency at a glance
Upcoming renewals colour-coded — due in 30 / 90 days and already expired — on the dashboard.
Renewal billing
Turn a renewal into an invoice in a click and route it to the client or associate.
Multi-jurisdiction
Handle renewals across the GCC, the Middle East and beyond from one portfolio.
Clear ownership
Each renewal is assigned, so responsibility is never ambiguous.
Protect the client and the fee
Renewals aren't just a compliance task — they're a dependable revenue stream. By making every upcoming renewal visible and billable, IPBases helps you protect clients' rights and the firm's income at the same time.
It's self-hosted and pay-once, so this critical data stays on your own infrastructure.
IP renewal management for trademarks, patents and designs
Renewals are not only a trademark problem. Patents carry annual fees, designs have their own renewal terms, and every one of them has a grace period you would rather not rely on. IPBases keeps an annuity schedule on each trademark, patent or design with the due date, grace date, fee and status, and shows the whole picture in one renewals report:
- Upcoming — everything due in the next 30, 90 or 365 days, or in a chosen month.
- Grace period — live marks that expired in the last six months and can still be renewed.
- Needs checking — marks that expired more than six months ago and still show as live.
- Bulk actions — send one grouped reminder per client, or mark renewals as done or lapsed in one step.
Reminders go to the client, or to the foreign associate when the work came through one. The Executive Brief in IPBases 2.1 shows the next twelve months of renewals at a glance.
Trademark renewal and maintenance: frequently asked questions
What is trademark maintenance software?
Trademark maintenance software keeps registered marks in force after they are granted. It tracks the recurring filings and fees that keep a registration alive — renewals and, in some jurisdictions, declarations of use or similar maintenance filings — and warns you before each deadline. Rules and dates differ by country, which is why they should be calculated rather than typed in by hand.
How does automated trademark renewal tracking work?
Renewal dates are calculated from each mark's registration data. IPBases then shows upcoming renewals colour-coded by urgency and sends reminders in tiers ahead of the deadline, so the work starts well before the date. When a client has several marks due, reminders can be grouped into a single email.
What happens if a trademark renewal deadline is missed?
It depends on the jurisdiction. Many offices allow a late renewal within a grace period, usually for a surcharge; after that the registration can lapse. Because the consequences vary by country, the safest approach is to start reminders early and keep every deadline on a single, audited record.
What are the best IP renewal management tools available?
The best tools calculate renewal and annuity dates from the filing data, remind you early, show grace-period and lapsed marks separately, send grouped reminders to clients or associates, and keep an audit trail. IPBases does all of this for trademarks, patents and designs, self-hosted under a one-time license.
Can I manage trademark renewals and patent annuities in one place?
Yes. In IPBases every trademark, patent and design can carry its own renewal or annuity schedule, and the renewals report and Executive Brief show them together.
Turn renewals from risk into routine
See the renewals dashboard in the live demo, or book a walkthrough for your portfolio.
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